Fiscal Year Start Date
A school district or a charter school may choose a fiscal year from the following two options.
| Starting Date of the Fiscal Year | Ending Date (in the Next Calendar Year) |
|---|---|
|
July 1 |
June 30 |
|
September 1 |
August 31 |
Related Statutes and Rules
The following statutes and rules apply to the fiscal year start date:
- Financial Accountability System Resource Guide聽(FASRG) -聽Module 1: Financial Accounting and Reporting (PDF, 2,483 KB), 1.1.5聽District聽Fiscal Year
Changing the Fiscal Year Start Date聽
If a district or charter school wants聽to change its fiscal year start date, it must file the following items with the Texas Education Agency:聽
- Form FIN-003, Notification of Intent to Change the Fiscal Year Start Date (PDF, 22 KB)
- an approved copy of the board minutes approving this change
Instructions on how to submit the form and the minutes are included on the form.聽Detailed information on this process can be found in the FASRG -聽Module 1: Financial Accounting and Reporting, 1.1.5 District Fiscal Year.
Charter schools will also need to submit a completed聽Non-Expansion Amendment Request to the Charter School Authorizing and Administration Division聽concerning their request to聽change their fiscal year.
Summary of Required Submissions
Detailed information on this process can be found in the FASRG -聽Module 1: Financial Accounting and Reporting, 1.1.5 District Fiscal Year.
| Changing fiscal year end from August 31 to June 30 |
Changing fiscal year end from June 30 to August 31 |
|---|---|
AFR Document in PDF Format |
AFR Document in PDF Format |
|
The AFR is for the 10-month period of September 1 through June 30. |
The AFR is for the 14-month period of July 1 through August 31. |
|
The AFR should include two J-1 Delinquent Tax Schedules. The first schedule聽should include the 10-month ending (September 1 through June 30)聽row amounts. The second schedule should include the 12-month ending (September 1 through August 31)聽row amounts.聽聽 Alternatively, one J-1 Delinquent Tax Schedule can be submitted, which should include both a聽10-month ending amount聽and a聽12-month ending amount. |
The AFR should include two J-1 Delinquent Tax Schedules. The first schedule聽should include the 14-month ending (July 1 through August 31) row amounts. The second schedule should include the 12-month ending (September 1 through August 31) row amounts.聽聽 Alternatively, one J-1 Delinquent Tax Schedule can be submitted, which should include both a聽14-month ending amount and a聽12-month ending amount. |
|
The 10-month ending total ending balance (column 50) on the Schedule of Delinquent Taxes Receivable (Exhibit J-1) should agree with property taxes delinquent on Exhibit C-1. |
The 14-month ending total ending balance (column 50) on the Schedule of Delinquent Taxes Receivable (Exhibit J-1) should agree with property taxes delinquent on Exhibit C-1. |
AFR Data Feed Text File |
聽AFR Data Feed Text File |
|
The electronic data feed data for all schedules should be for the 10-month period except the聽J-1 Delinquent Tax Schedule, which should be the 12-month ending amount. |
The electronic data feed data for all schedules should be for the 14-month period except the聽J-1 Delinquent Tax Schedule, which should be the 12-month ending amount. |
PEIMS Reporting |
PEIMS Reporting |
|
For the year of the change, the reported PEIMS financial data must be for a 12-month period, September 1 through August 31. That is, two months beyond the schools' fiscal year-end date. The same period, as if the school had not changed fiscal years. |
For the year of the change, the reported PEIMS financial data must be for a 12-month period,聽September 1 through August 31. Two months beyond the July 1 start date of the preceding fiscal year. |
|
For the year after the fiscal year change, the reported PEIMS financial data must be for a 12-month period, July 1 through June 30,聽which includes the previously reported July聽and August months.聽 |
For the year after the fiscal year change, the reported PEIMS financial data must be for a 12-month period, September 1 through August 31.聽 |
Submission Deadlines
The district or charter school must file the form and board minutes by June 30, one calendar year before the new fiscal year聽start date.聽聽聽聽聽
Subsequent Change
A district or a charter school must submit a new form FIN-003 and board minutes if it:聽聽
- submits a form and board minutes and then decides not to change or聽
- decides to change back to its former start date.
List of Districts and Charter Schools with a Fiscal Year聽Start Date of July 1聽聽
The following document聽shows all school districts and charter schools that have selected a fiscal year start date of July 1:聽
Thanh Quach (512) 463-7652 or thanh.quach@tea.texas.gov
Financial Compliance Division
Phone: (512) 463-9095
Fax: (512) 463-1777